Hygiene Inspections

Run your daily hygiene and premises checks off a fixed checklist: mark each item pass or fail, save the record for the day, and pull up past months for audits or follow-up.

Submit today's check

1. Open Hygiene Inspections from the left menu — Today's Check is the first section.
2. Pick a checklist under Select checklist. Check date defaults to today; change it if you're backfilling yesterday or an earlier day.
3. Mark each item Pass, Fail, or N/A. Everything starts as Pass, so you only touch the items with a problem; use N/A for equipment that wasn't in use.
4. Use Note below the list to spell out the issue and what was done — fridge running warm, temperature adjusted; grease on the floor, re-mopped.
5. Click Submit check. You'll see Check record submitted when it's saved.

Staff can submit checks; no manager permission needed. If no checklist exists yet you'll see No checklist yet. Ask a manager to create one. — ask your manager to add one first. Records currently take a text note only — photos can't be uploaded. Keep any defect photos somewhere else.

Create and maintain checklists

1. Click Add checklist at the top right (the Checklists section further down has the same button).
2. Enter a Checklist name, for example "Daily opening hygiene check".
3. Under Check items, type one item per line — countertops clean, floor free of grease, fridge temperature normal, and so on.
4. Leave Active (available for checks) on so the checklist shows up in the dropdown above. Turn it off for checklists you've paused; they'll be tagged Inactive.
5. Click Create. Later, use Edit on the row to rename it or change items, or Delete to remove the whole checklist.

Adding, editing, and deleting checklists all require Manager permission — staff don't see this section at all. Deleting a checklist warns that existing records are kept — past checks don't disappear with it.

Review history

1. The History section at the bottom lists every check, one month at a time.
2. Use the previous / next arrows at the top right, click the month to jump directly, or hit Today to come back to the current month.
3. Each row shows Date, Checklist, Passed (e.g. 8/10), Failed items, and Note. Failures get a red badge plus the names of the items that failed, which makes follow-up easy.
4. To remove a record submitted by mistake, click the delete icon on that row and confirm.

With nothing recorded yet you'll see No check records this month. Deleting a check record requires Manager permission.